| Compliance
Ethica Commercial Credit Bureau Ltd. hereinafter referred to as Ethica. Ethica unconditionally supports and endorses the rights and obligations stated and implied in The Personal Information Protection and Electronic Documents Act (PPSA), The Privacy Act, Canadian Voluntary Privacy Codes (CSA), Access to Information Act. Ethica’s Best-Practices Policy is committed to protecting and safeguarding all information.
Accountability
Our employees read, acknowledge and are continuously educated on such matters. Therefore our employees fully comprehend the responsibilities under the various Privacy Acts, and the onus required to adhere to the policy. Our designated Compliance Officer and employees are bound to uphold the rights and obligations as set forth in the legislation. Ethica’s Compliance Officer Information acts diligently to ensure its employees, management and agents are aware of their obligations under such Privacy Acts.
Justification of Purpose
Our Compliance Officer ensures due diligence to educate and inform individuals of the purposes for the requesting and compilation of personal information relating to the various tasks undertaken for our clients as dictated by the required laws.
Consent and Consensual Protocol
Ethica must have voluntarily signed consent of individuals to be allowed to investigate, compile, collect, use or disclose personal information as defined by the acts. Failure to receive the consent of an individual will automatically prohibit the collection, use or disclosure of said information.
Investigation and Collection of Personal Information
Any such personal information as depicted by such Acts shall be investigated for the strict purpose as set forth during direct solicitation and only through fair, morally ethical and lawful means.
Limiting Use and Disclosure
Ethica adheres to the lawful investigation of personal information, and only for the intended use that the information was granted. Once the purpose for which the information was collected has been satisfied and its intended use has been exhausted, Ethica shall never re-use or re-sell such information.
Information Retention
Information collected by Ethica has a one-time-use purpose to the benefit of the authorized credit grantor. Ethica will not archive or resell any information obtained under written consent to a credit grantor such as a signed credit application. In compliance with Ethica’s business model to provide exclusively “Real-Time Live-Data” information, such information must be current, factual and verifiable. Information lawfully investigated and disclosed under PIPEDA legislation.
Safe-Conduct
Ethica assumes the responsibility for practicing Safe-Conduct safeguarding information it has collected, received or maintains. Our offices are electronically secured against intrusions. Our fully secured servers and firewall technology protects our data. Paper files are electronically imaged within the same working days which can only be accessed by authorized personnel.
Open Communications
Ethica adopts a leading position in the compliance of PIPEDA and other Personal Privacy Acts. Our “open communication” policy enables open and honest communication with a “look-through” dialogue to parties concerned or affected.
Due Diligence Compliance
The Compliance Officer will acknowledge any written request within 24 hours upon reception deliver a written response within a maximum of one week.
Public Notice
Ethica Commercial Credit Bureau Ltd would like to inform the public that as a personal information agent, it collects and holds personal and financial data about individuals. It communicates credit reports to its clients concerning the character, reputation and solvency of these persons.
On presentation of a document establishing your identity, you will be able to find out whether or not we hold a file on you and, if so, consult it free of charge at our offices. You may also make a request in writing or by telephone to consult your file. A reasonable charge may apply for the transcription, reproduction or transmission of information in the file.
A written request can be made for the correction of inaccurate, incomplete or equivocal information, or for the deletion of information the collection of which is not authorized under the law. This notice and it's French version can be find on our web site at http://www.ethicacredit.com/index.php?page=privacy-policy
Please send your request for consultation or rectification to:
Privacy Officer
Contact:
Solomon Abudarham
Ethica Commercial Credit Bureau Ltd
6900 Blvd Decarie Bl, Suite 3315
Cote St-Luc, Quebec H3X 2T8
Tel.: 888.438.8181 ext 222
Fax.: 888.989.7575
Email: solomona@ethicacredit.com
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